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Notice of Public Hearing and Letting

District Field Turf Improvement Project



2021 Cherokee Community School District Field Turf Improvement Project


Public notice is hereby given that the School Board of the Cherokee Community School District, in Cherokee County, Iowa, will meet on Monday, February 15, 2021, at 5:30 P.M., at which time and place a public hearing will be held in the Cherokee Community School District board room in the Washington High School, located at 600 West Bluff Street, Cherokee, IA 51012, on the proposed plans and specifications, form of contract and estimate of cost for the 2021 Cherokee Community School District Field Turf Improvement Project for said school district. Sealed proposals will be received by the Superintendent of the Cherokee Community School District for the 2021 Cherokee Community School District Field Turf Improvement Project until 2:00 P.M. on Thursday, February 11, 2021, at the District Office, located at 600 West Bluff Street, Cherokee, IA 51012; at which time the bids will be publicly opened and read. Proposals will be acted on by the Cherokee Community School Board at the aforementioned public hearing or at such later time and place as may then be fixed.


Work to Be DoneWork to be completed generally consists of approximately: 26.4 Units of Clearing and Grubbing; 208 CY of Excavation, Class 10; 4,497 CY of Excavation, Class 10, Waste; 10,476 SY of Subgrade Preparation, 18”; 31 SY of 2” Modified Subbase; 1,695 CY of Aggregate Base Stone, Crushed Limestone; 454 CY of Aggregate Finish Stone, Crushed Limestone; Various lengths and sizes of Storm Sewer, Trenched; 1,126 LF of Removal of Storm Sewer < 12”; 24 LF of Removal of Storm Sewer, RCP, 42”; 84 LF of Storm Sewer Abandonment, Fill and Plug; 2 EA Special Pipe Connection, PC-2 Concrete Collar, 42”; 1,086 LF of Subdrain, Trenched, Perforated Dual-Wall HDPE, 8”; 1,131 LF of Subdrain, Trenched, Perforated Dual-Wall HDPE, 12”; 2 EA Subdrain Outlets and Connections, 8”; 2 EA Subdrain Outlets and Connections, 12”; 1 EA Manhole, SW-404; 1 EA Manhole, Modified SW-401; 1 EA Intake, Nyloplast, 30”; 1 EA Remove Manhole; 12 EA Remove Intake; 31 SY of Sidewalk Removal and Replacement; 1 LS Temporary Traffic Control; 0.3 Acres of Conventional Seeding; 1 LS Storm Water Prevention Plan, Management; 210 LF of Filter Sock Installation and Removal; 280 SY of Temporary RECP; 116 LF of Silt Fence, Installation and Removal; 120 SY Stabilized Construction Entrance; 14 EA Inlet Protection Device, Installation and Maintenance; 46 LF of Removal and Reinstallation of Existing Fence, Chain Link; 1 LS Mobilization; 1 LS Removal of Sprinkler System; 1 LS Track Surfacing Projection; 2 EA Goal Posts; 10,476 SY Field Turf; 10,476 SY Geotextile Fabric; 1,396 LF of Treated Wood Nailer, 2”x4”; 2 EA Remove Existing Goal Posts; 1 EA Remove, Salvage, and Replace Play Clock.


See Bid Form for exact quantities.


Proposals:  All proposals shall be made on official proposal forms furnished by the Engineer and shall contain worded and figured prices for the work bid on. All proposals shall be plainly legible, sealed, and addressed to the Cherokee Community Schools, Attn: Kimberly Lingenfelter, Superintendent, 600 West Bluff Street, Cherokee, IA 51012. Bidder shall submit a Bidder Status Form with their bid. Failure to submit a fully completed Bidder Status Form with the bid may result in the bid being deemed unresponsive and rejected. A certified check or a bid bond of a reputable bonding company authorized to do business in the State of Iowa in an amount not less than ten percent (10%) of the total amount of the bid shall be included in a separate sealed envelope, plainly marked “bid bond”. The bid guarantee shall be forfeited as liquidated damages if the successful bidder fails proper execution.

The checks or bid bonds of the lowest two or more bidders may be held for the earlier of 7 days after the effective date of the agreement or 61 days after the bid opening, whereupon Bid Security furnished by such bidders will be returned. Other checks or bid bonds will be returned after the tabulation of bids is completed.


Performance and Payment Bonds:  The successful bidder must execute performance and payment bonds, each in an amount equal to one hundred (100%) percent of the contract amount to ensure a timely, efficient, and complete performance. The bonds shall be issued from a reputable bonding company authorized to do business in the State of Iowa.


Liquidated Damages:  Liquidated damages will be assessed the contractor in the amount of five hundred dollars ($500.00) per working day that the work remains uncompleted after the end of the contract period with due allowances for extensions due to conditions beyond the control of the contractor.


Withdrawal of Bids:  No submitted bids may be withdrawn for a period of thirty (30) days from the scheduled closing time for the receipt of bids.


Payment:  The Contractor will be paid monthly in an amount equal to ninety-five percent (95%) of the Work completed during the previous month according to the Engineer’s estimate. The final payment will be made not less than thirty (30) days after completion of the Work and acceptance by the School. No final payment will be due until the Contractor has certified that the materials, labor, and services have been paid for in accordance with the Project Manual.


Plans, Specifications, and Contract Documents:  Complete digital project bidding documents are available at www.questcdn.com. You may download the digital plan documents at no charge by inputting Quest project #7515466 on the website’s Project Search page. Please contact QuestCDN.com at 952-233-1632 or info@questcdn.com for assistance in free membership registration, downloading, and working with this digital project information. An optional paper set of the proposal forms and specifications for individual use may be obtained from the office of the Engineer, Beck Engineering Inc., 110 E. Indian Street, Cherokee, Iowa 51012. A refundable deposit of $100.00 is required for the documents. Deposit will be returned if plans and project manual are returned in good condition within 14 days after public hearing date.


Acceptance or Rejection of Bids:  The right to accept or reject any or all bids and to waive informalities is reserved.


Time Frame: 


Work will not be permitted prior to May 17, 2021.

All work shall be completed by August 13, 2021.


By virtue of statutory authority, preference will be given to products and provisions grown and coal produced within the State of Iowa and to Iowa domestic labor to the extent lawfully required under Iowa statutes, providing that the award of the contract will be made to the lowest responsible bidder submitting the lowest acceptable bid, which shall be given without regard to state or local law whereby preference is given on factors other than the amount of the bid.


Cherokee Community Schools




By: /s/      Kimberly Lingenfelter        .                              By:/s/             Laura Jones                .

                   Superintendent                                                            President of the Board

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