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Middle School Lighting Replacement

December 26, 2022

Cherokee CSD – Middle School Lighting Replacement January, 2023
Cherokee, Iowa

ADVERTISEMENT FOR BIDS EDA No. 2256 00 11 13 - 1



NOTICE TO BIDDERS: Qualified bidders may submit bids for project as described in this
Document. All bids shall be in accordance with Contract Documents prepared by EDA Inc.,
which Contract Documents are made a part of this notice by reference thereto.

Project Identification:

Cherokee Community School District
Middle School Lighting Replacement

Project Location:

206 East Indian Street
Cherokee, IA 51012


Engineering Design Associates, Inc. (EDA Inc.)

385 12th Street, NE
Sioux Center, IA 51250

Project Description:

The project consists of replacement of the original interior
lighting fixtures and controls in the Cherokee Middle School.
All new replacement lighting fixtures will consist of energy
efficient LED technology. The new installations will comply
with the International Energy Conservation Code – IECC 2012.

Construction Contract: Bids will be received for a single prime contract with the Owner.

Owner will receive sealed lump sum bids until the bid time and date at the location given below.
Owner will consider bids prepared in compliance with the Instructions to Bidders issued by
Owner, and delivered as follows:

Bid Date: Thursday, February 9, 2023
Bid Time: 10:00 a.m., local time.
Location: Dr. Kimberly Lingenfelter, Superintendent & Equity Coordinator

Cherokee Community School District
600 West Bluff Street
Cherokee, IA 51012

Bids will be publicly opened by the Owner and publicly read by the Owner or designee, on said
date and will be acted upon by the Owner at such later time and place as may then be fixed.
Award of the Contract shall be to the lowest responsive, responsible bidder determined on the
basis of the Base Bid. Neither the Owner nor its agents will assume liability for the inability of
the bidder to submit a bid in a timely manner. Bids received after the deadline will be rejected.
Bidders bear full and complete responsibility for the timely submission of such bid. Time of
receipt shall be the time recorded and determined by the Owner or designee.

Cherokee CSD – Middle School Lighting Replacement January, 2023
Cherokee, Iowa

ADVERTISEMENT FOR BIDS EDA No. 2256 00 11 13 - 2
All bids shall be filed on forms included in the Project Manual, furnished by the Engineer,
sealed and plainly marked. Any alteration of the bid form may be cause for rejection of the

Availability of Documents: Complete hard copy sets of procurement documents may be
obtained from EDA Inc., 385 12th Street, NE, Sioux Center, Iowa for a deposit sum of $100
per set, which will be refunded upon return of documents in accordance with the requirements
of the Instructions to Bidders.
Prime Contractors and Sub-Contractors may obtain (1) set of printed bidding
documents. Other access to documents will be by electronic means.
Documents may be examined at the following construction plan rooms:
Construction Update Plan Room (Master Builders of Iowa), Des Moines, Iowa
Dodge Data & Analytics, Arlington, Texas
Omaha Builders Exchange, Omaha, Nebraska
Plains Builders Exchange, Sioux Falls, South Dakota
Sioux City Construction League, Sioux City, Iowa
Sioux Falls Builders Exchange, Sioux Falls, South Dakota

Each bid shall be made on the form furnished by the Engineer, and must be accompanied by
a deposit of money, Certified Check, Cashier's Check, or Credit Union Certified Share Draft,
or a Bid Bond to be executed by a corporation authorized to contract as a surety in the state
of Iowa, in an amount equal to five percent (5%) of the amount of the Bid, made payable to
Cherokee Community School District, Cherokee, Iowa, and may be cashed by the Board
as liquidated damages in the event the successful Bidder fails to enter into a Contract and file
bond satisfactory to the Board assuring the faithful fulfillment of the Contract and maintenance
of said improvements as required by law, the provisions of this notice and the Contract
Documents within ten (10) days after acceptance of his Bid.

State Sales Tax: This project is tax exempt. Do not include state sales tax in any calculation
of Bid totals. Contractor will be provided with Iowa sales tax exemption number for this project.

By virtue of statutory authority, preference will be given to products and provisions produced
within the State of Iowa, to the extent lawfully required under Iowa statutes.

In accordance with Iowa statutes, a resident bidder shall be allowed a preference as against a
nonresident bidder from a state or foreign country if that state or foreign country gives or
requires any preference to bidders from that state or foreign country, including but not limited
to any preference to bidders, the imposition of any type of labor force preference, or any other
form of preferential treatment to bidders or laborers from that state or foreign country. The
preference allowed shall be equal to the preference given or required by the state or foreign
country in which the nonresident bidder is a resident. In the instance of a resident labor force
preference, a nonresident bidder shall apply the same resident labor force preference to a 

public improvement in this state as would be required in the construction of a public
improvement by the state or foreign country in which the nonresident bidder is a resident.
Failure to submit a fully complete and accurate Bidder Status Form with the Proposal may
result in the Proposal being deemed non-responsive and may result in the Proposal being

Bid Security of the two lowest Bidders will be retained until contract has been awarded and
executed, but no longer than 30 days after the opening of bids. No Bidder may withdraw their
bid within 30 days after opening of bids.

The successful Bidder will be required to furnish a Performance Bond and Material and Labor
Payment Bond in an amount equal to one hundred percent (100%) of the Contract Sum, issued
by a responsible surety approved by the Board and shall guarantee the faithful performance
of the Contract and terms and conditions therein contained and the maintenance of said
improvements pursuant to the provisions of the Contract Documents.

Bids shall remain in effect for a period of thirty (30) days, commencing on bid due date.

The Board reserves the right to reject any or all bids, re-advertise for all bids and to waive any
or all formalities that may be in the best interest of Cherokee Community School District.

Monthly estimates will be paid to the Contractor as the work progresses in amounts equal to
ninety-five percent (95%) of the Contract value of the work completed during the preceding
calendar month. Such monthly payments shall in no way be construed as an act of acceptance
for any part of the work, partially or totally completed. Final payment of the five percent (5%)
retainage due to the Contractor will be made thirty (30) days after final acceptance of the work
under the Contract by the Owner if no claims are on file and after receipt of satisfactory
evidence that all claims pertaining to such Contract have been paid in full as provided in the
Contract Documents for said work.

Fabrication of new work shall begin immediately after contracts are signed and insurance
certificates are approved. Verify work schedule with Owner and Engineer. The complete
system shall be substantially complete by August 23, 2023.

Prebid Meeting: A mandatory prebid meeting for all bidders will be held at the Cherokee
Middle School, 206 East Indian Street, Cherokee, IA 51012
on Thursday, January 26,
2023 at 10:00 a.m.,
local time. Prospective prime bidders are required to attend.

This Advertisement for Bids document is published upon order of the Board, Cherokee
Community School District.

By: Dr. Kimberly Lingenfelter, Superintendent & Equity Coordinator


Cherokee CSD – Middle School Lighting Replacement January, 2023
Cherokee, Iowa

ADVERTISEMENT FOR BIDS EDA No. 2256 00 11 13 - 3

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